Red Ice IPAS

Pipeline Module

Contract Module

The Pipeline module is designed to help you manage your prospects all the way through to having your bids accepted.

Management of the pipeline process is used to ensure that management has a proper view of what is happening in the business.  Later on this information can be analysed to improve and challenge the way business is being done.  We have designed the system to enter as much relevant data as possible so it can also be used later on.  Eg. A reference list of customers can easily be created based on type of construction, location, value etc.

If you are fairly sure that you will get the business, then the information can be pulled through to a projected cash flow based on standard project data.  Not only will you be sure that you have the necessary funds to take on the project, but also the necessary resources.

By capturing data on your competitors you can use Red Ice Business Intelligence to analyse your competition based on as many factors as you capture for them.

Workflows make sure that bidding is only attempted on acceptable projects by having the correct level of management sign off at different stages of the bidding process.

If your customers want budgets only, these can be tracked to see if and when the budget turns into a formal request for a tender or even directly as a contract.

The Contract management module links all the information of an accepted bid so further analysis can be performed later on.

You can break your contracts into smaller projects when the contract requires many different parts of the organisation to complete the work.  Contracts which have On-shore and Off-shore components can be linked so that the project manager and the company can have a combined view of the contract.

Retainage formulas can be entered so that Invoices will automatically take this into consideration.

Variation orders are also controlled through this module and can also be used to make necessary adjustments.

Data from this module and the customer invoices are used to determine the company’s order book.

Sales Module

Procurement Module

Each project and variation order may have their own bill of quantities.  Bills of quantity may either be entered into Red Ice IPAS by hand, imported from the Red Ice Estimator or from another estimating program which can export in the correct format.

Payment certificates are created for individual projects or variation orders as required and can be printed in custom formats.

Cost price adjustment formulas may be reused across multiple certificates in multiple contracts.  The formulas are specified per billable item and are calculated based on user maintained indexes.  Formulas for adjustments for forex are also linked per billable item and are calculated when the certificate is completed.

Invoices are based on one or more certificates and can include non-bill items such as retainage.

Progressive invoicing is the norm, but can be done as a standalone invoice.  Invoices can also be printed in custom formats.

Credit notes are available in the same module and can be used against any invoice.

Long lead time purchases may be made upon immediate receipt of an authorized contract.

You can track the spend against budget as purchase orders can be based on the cost categories provided in the Red Ice Estimator or from the data in Red Ice PCM.

Control of purchase order approvals is done by workflows with the given levels of authority for the purchase order.  Levels of authority can be assigned by user type, by currency and by company.  Management can be notified of authorized purchased orders based on value and currency.

A new type of purchase order, a modification order, can be issued as an adjustment purchase order so changes can easily be managed by the supplier and the company.

Receipts are processed against purchase orders, but payments are controlled from the associated accounting program.

Reports are available for the summary and detailed spend on a project to date.